Busywork is Optional in 2025

Welcome to The Logical Box!

Your guide to making AI work for you.

Hey,

Andrew here from The Logical Box, where I break down AI so it’s easy to understand and even easier to use.

Manual tasks such as email triage, data entry, and copy and paste reports seem harmless, yet they quietly stretch every workday. A clear process map paired with simple automation puts those minutes back in your schedule for work that matters. This mini training shows you how.

What You Will Learn

• Spot the three biggest time drains in any workflow
  

• Draw a basic process map in fifteen minutes
  

• Select one AI or no code tool that removes the worst step
  

• Measure savings so leadership sees the win

1. Why Process Mapping Comes First

A map turns fuzzy complaints like “this takes forever” into a picture everyone can see. When each step is on the page, bottlenecks and duplicate effort stand out. Teams that run this exercise often find that a single approval or copy step eats most of the time.

2. Step by Step Walkthrough

Step 1 Choose a Small Routine Task

Pick a job your team repeats each day or week: invoice approval, onboarding checklists, weekly status updates. Small, frequent jobs give you fast results.

Step 2 Map What Really Happens

Open a whiteboard tool or a blank slide.

1. Write the task name at the top.
   

2. List each action in order.
   

3. Add the person or app that does the action.
   

4. Circle any place where someone copies data, waits for a sign off, or re keys information.
   

That circle is your first target.

Step 3 Capture a Baseline

Time how long the task takes today and note error counts or rework. Without a baseline you cannot prove progress later.

Step 4 Match the Bottleneck to a Tool

Keep the scope to one step until the fix works.

Step 5 Run a Short Pilot

Process ten real items through the new flow. Track minutes before and after, error counts, and quick thumbs up or down from the team. A ten minute cut on a daily task saves more than sixty hours each year.

Step 6 Document and Roll Out

Write a short playbook:

• When to trigger the automation
  

• Where the output lands
  

• Who owns updates
  

Store it in a shared folder so new hires follow the same path.

Recent Example

British Columbia Investment Management Corporation rolled out Microsoft 365 Copilot to draft audit reports and analyze survey comments. The move saved more than two thousand three-hundred-person hours, cut report writing time by thirty percent, and removed an entire month of manual comment review The Official Microsoft Blog.

Pitfalls to Avoid

• Starting too big Automate one task first, learn, then expand.
  

• Skipping the baseline Without time stamps and counts you cannot prove the win.
  

• Ignoring change management Show the team the map and include them in tool testing so adoption sticks.

Three Takeaways

1. Small tasks that repeat daily hold the quickest gains.
   

2. A simple map turns invisible waste into visible lines you can fix.
   

3. Measured results persuade leadership to back broader automation.
   

Need a Hand?

I run practical sessions for small and midsize teams where we

1. Map one live process together
   

2. Pinpoint the biggest time drains
   

3. Build an AI powered fix you can use the same day
   

Connect on LinkedIn and message me with MAP to book your process mapping and workflow training.

Want to take the next step?

I work alongside businesses to develop AI skills and systems that stay with you. Rather than just building prompts, I help your team become confident AI users who can solve real problems and no more starting from zero each time.

If you are ready for some guidance to get you or your team truly comfortable with AI tools, reach out to Andrew on LinkedIn and let's talk about what is possible.

Thanks for reading,

Andrew Keener
Founder of Keen Alliance & Your Guide at The Logical Box