Let AI Handle the Boring Stuff

5 Simple Steps to Save Hours Each Week

Welcome to The Logical Box!

Your guide to making AI work for you.

Hey,

Andrew here from The Logical Box, where I break down AI so it’s easy to understand and even easier to use.

First, you're invited to my next Virtual AI Lunch & Learn:

Practical AI for SMBs
When: July 21, 12 PM ET
Where: Live on Zoom
RSVP: Click here to save your spot

Here's what you will walk away with:

  • Clear insight into exactly where AI fits in your business

  • Proven prompt techniques for consistently better results

  • A live demo of my "SOP Builder GPT" (and yes, it's yours to keep!)

  • Your own ChatGPT Cheat Sheet

  • Actionable next steps customized for your business

Now, let's dive into this week's insights...

Quick Overview

Today, we'll cover five specific ways you can quickly start using AI to:

  1. Automate meeting scheduling

  2. Effortlessly manage emails

  3. Eliminate repetitive data entry

  4. Get tasks planned out clearly

  5. Improve your team's communication

Let's dig into the practical details.

5 Simple Step to Get Back Some Time

1. Automate Your Scheduling

Tools to try: Calendly or Motion

How it helps:
Instead of emailing back-and-forth to find the perfect meeting time, these tools let people book directly based on your calendar availability.

Set-up Steps:

  • Create a free account at Calendly or Motion.

  • Connect your Google or Outlook calendar.

  • Set your preferred working hours and add buffer time between meetings.

  • Share your custom scheduling link on your website, email signature, or directly with clients.

Why this saves you hours:
You remove all manual scheduling and calendar conflicts vanish. Meetings become effortless.

2. Master Email Overload

Tools to try: Superhuman or SaneBox

How it helps:
AI sorts your emails instantly, prioritizing critical messages and filtering out noise automatically.

Set-up Steps:

  • Sign up at Superhuman or SaneBox.

  • Connect your inbox (it securely analyzes your email behaviors).

  • Label important contacts or use AI to detect them automatically.

  • Enable AI-driven follow-up reminders to ensure timely responses.

Why this saves you hours:
You no longer waste time sorting through clutter, ensuring you focus only on high-impact emails.

3. Say Goodbye to Manual Data Entry

Tools to try: Zapier or Make

How it helps:
These tools automate routine tasks by connecting your favorite apps. When someone fills a form, the data auto-populates your CRM or spreadsheets without lifting a finger.

Set-up Steps:

  • Register for a Zapier or Make account.

  • Choose a trigger event (e.g., "New website form submission").

  • Select the resulting action (e.g., "Add contact details to your CRM").

  • Run a quick test to confirm the automation is set correctly.

Why this saves you hours:
Automating data entry eliminates human error and frees your time for strategic, high-value work.

4. Plan Your Day with ChatGPT

Tool to try: OpenAI's ChatGPT

How it helps:
ChatGPT acts as your personal assistant for drafting emails, summarizing lengthy notes, and organizing your tasks in clear, actionable lists.

Set-up Steps:

  • Open ChatGPT.

  • Enter a basic prompt to start, such as:

    • "Summarize this long email chain into key points."

    • "Create a prioritized list for these tasks: [enter tasks here]."

    • "Draft a concise email to follow-up on [specific scenario]."

  • Refine responses by asking follow-up prompts like, "Make this email shorter," or "Organize tasks by priority."

Why this saves you hours:
You instantly clarify your day, enabling quick decision-making and increased productivity.

5. Enhance Team Communication

Tools to try: Slack AI integrations or Microsoft Teams AI

How it helps:
AI helps by summarizing conversations, sending automatic reminders, and keeping everyone updated without manual follow-ups.

Set-up Steps:

  • In Slack, integrate apps like Standuply for daily automated check-ins.

  • In Microsoft Teams, activate meeting summaries through built-in AI tools.

  • Schedule automatic daily or weekly prompts reminding team members of critical deadlines and tasks.

  • Regularly use automated polls or feedback requests to streamline team updates.

Why this saves you hours:
You minimize unnecessary meetings, reduce confusion, and maintain a clear communication flow effortlessly.

Want even more detail and personalized advice?

Join me at the Virtual AI Lunch & Learn on July 21st, it's 60 minutes packed with practical AI tips and tools ready to boost your business.

Ready to take the next step?

I work alongside businesses to develop AI skills and systems that stay with you. Rather than just building prompts, I help you become a confident AI user who can solve real problems and no more starting from zero each time.

If you are ready for some guidance to get you or your team truly comfortable with AI tools, reach out to Andrew on LinkedIn and let's talk about what is possible.

Thanks for reading,

Andrew Keener
Founder of Keen Alliance & Your Guide at The Logical Box

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