Technology was supposed to make life easier...right?

Welcome to The Logical Box!

Your guide to making AI work for you.

Hey,

Andrew here from The Logical Box, where I break down AI so it’s easy to understand and even easier to use.

Before we jump into today’s lesson, I want to invite you to my next FREE live training:

Multiply Your Impact with AI
 📅 October 10th, 11:30 AM - 1 PM EST
📍 Virtual on Zoom

In this session, I’ll show you how to:

• Plan your day and organize tasks with AI

• Reframe challenges and stay focused

• Write faster without losing your voice

• Research and learn more quickly
  

Seats are FREE, but limited. Reserve yours here.

Now let’s get into today’s topic.

Ever feel like every new tool promises simplicity…

but leaves you with more tabs, logins, and frustration?

I hear this all the time:

“I thought AI was supposed to save me time. Instead, I feel like I’m managing more tools than ever.”

The truth is, you don’t need more tools. You need the right ones.

That’s why I teach something I call the Minimum Viable Toolkit.
Instead of stacking tool on top of tool, you strip it back to only what solves your biggest problems.

Here’s how to build yours.

Step 1: Identify Your Bottleneck

Instead of asking, “What AI tool should I use?” start by asking, “Where am I losing the most time?”

Think of it this way: if your workweek feels heavy, there’s usually one task that drags you down more than the rest. It might be:

• Writing the same type of email over and over

• Taking messy meeting notes you never actually use

• Spending hours Googling information you could get in minutes
  

The mistake most people make is trying to fix everything at once. But if you pick just one pain point, you give yourself a clear starting line. That’s when AI becomes a solution instead of another distraction.

Step 2: Pair One Tool With That Problem

Now that you know the bottleneck, the next step is matching it with one tool that addresses it directly.

For example:

• Emails slowing you down? → Try ChatGPT or Grammarly AI to draft and polish messages.
  

• Meeting notes a mess? → Use Fathom or Grain AI to capture everything in real time and summarize action items.
  

• Research taking forever? → Let Perplexity handle the digging and bring you clear, sourced answers.
  

The point here isn’t to download five apps and see what sticks. It’s to give one tool a fair chance. Stick with it until it feels natural in your workflow. Only then should you think about adding something else.

Step 3: Turn It Into a Habit

AI helps most when it’s part of your routine, not just something you “try out” once in a while.

Here’s what that looks like in real life:

• Every Monday, use AI to draft your top three emails instead of starting from scratch.

• After each meeting, ask Otter to create a summary with key decisions and next steps and actually share it with your team.

• At the end of the day, drop your to-do list into ChatGPT and have it rank your priorities for tomorrow.
  

Notice the pattern? You’re not just testing tools. You’re building a system you can rely on. Over time, those small habits stack up and free hours from your week.

Should you care?

It’s easy to feel like you are behind if you are not trying every new tool that launches. But the truth is, AI isn’t about chasing the latest shiny object. It’s about making your daily work lighter.

When you focus on fewer, smarter tools:

• You save hours every week

• You cut through decision fatigue

• You gain confidence because you know the system works
  

Less is not just simpler, it’s better.

Try This Exercise This Week

1. Write down one task that eats your time.

2. Choose one AI tool that could handle it.

3. Use it every day for a week.
   

Notice how much lighter your workload feels when you stop juggling apps.

Ready to take the next step?

I work alongside businesses to develop AI skills and systems that stay with you. Rather than just building prompts, I help you become a confident AI user who can solve real problems and no more starting from zero each time.

If you are ready for some guidance to get you or your team truly comfortable with AI tools, reach out to Andrew on LinkedIn and let's talk about what is possible.

Thanks for reading,

Andrew Keener
Founder of Keen Alliance & Your Guide at The Logical Box