The Hidden Cost of Scattered Info

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Your guide to making AI work for you.

Hey,

Andrew here from The Logical Box, where I break down AI so it’s easy to understand and even easier to use.

Let’s talk about something you already know but might not realize the true cost of scattered information.

In professional service firms like consulting, marketing, legal and accounting, information lives everywhere. Email threads, shared drives, sticky notes, even someone’s head. 

The result? Delays, missed details, and constant rework.

It feels like “just part of the job,” but it’s more expensive than you think.

The Real Cost: A Quick Owner Math Example

Imagine your firm has 15 employees.

• Each person spends just 30 minutes a day hunting for info or redoing work.
  

• That’s 7.5 hours wasted every day across your team.
  

• At an average billable rate of $150/hour, that’s $1,125 in lost revenue per day.
  

• Over a year (240 working days), you’re leaving $270,000 on the table.
  

That’s the price of scattered info.

Why It Happens

• Slow responses: When clients wait hours or days for answers, trust erodes.
  

• Duplicate work: Two people redo the same task because they can’t see what’s been done.
  

• Missed details: A key note buried in an email leads to project errors or unhappy clients.

How AI Helps

AI won’t fix broken systems alone, but it can organize and surface what matters so your team doesn’t have to dig:

• Search tools that instantly pull the right file, message, or client note.
  

• Transcription tools that capture meetings so nothing gets lost.
  

• Automations that tag and route client info to the right place every time.

What You Can Do Next

Start small. Pick one of these and try it this week:

• Centralize client notes into a single hub (Notion, OneNote, or your CRM).
  

• Use AI transcription in your next client call so you do not miss details.
  

• Set up an automation that files incoming client emails into the right folder.
  

Each step chips away at wasted time and keeps your revenue where it belongs in your business.

Free Workflow Leak Check

If you want a second set of eyes, I will review one client workflow and we can discuss a short plan with possible fixes you can apply. It is complimentary and focused on fast results.

👉 Book your AI Fit Call here

Thanks for reading,

Andrew Keener
Founder of Keen Alliance & Your Guide at The Logical Box