Your Work Is Not Slow Because of You

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Hey,

Andrew here from The Logical Box, where I break down AI so it’s easy to understand and even easier to use.

Before we begin today’s training, I want to remind you that the AI Clarity Hub opens January 1st, and the waitlist is open for founding members.

The Hub is built for professionals who want steady progress without feeling overwhelmed. You will have access to live sessions, simple systems you can follow, and exclusive tools designed to make your work easier.

If you would like to secure your spot, you can join the waitlist here:
https://tally.so/r/wzlyy1

Now, let’s dig into today’s lesson.

Your Work Is Not Slow Because of You

Many people assume their day is slow because they are not fast enough, organized enough, or focused enough. But what actually slows most professionals down is a specific part of their workflow that takes too long, demands too much thought, or repeats the same manual steps.

That single slow step affects your entire day. It interrupts your flow, creates delays in unrelated tasks, and makes everything feel heavier than it should. When you fix that one point of friction, the rest of your work becomes quicker, clearer, and far less exhausting.

This issue will walk you through how to identify that slow step and create a lighter, more reliable way to handle it.

Step 1: Identify the Step That Always Slows You Down

Start with one task you complete often. Think through the parts of that task and look for the exact moment where progress drops off. You may notice one of the following patterns:

• You pause because you are unsure what to do next.

• You repeat the same small action over and over.

• You lose focus or momentum.

• You avoid the task because it feels heavier than it should.

• You redo work because it was unclear the first time.
  

Examples from real clients include:

• Rewriting similar emails every day

• Turning long meeting notes into clear action steps

• Preparing follow-ups after client calls

• Searching through different apps to find the right information

• Drafting summaries or reports from scattered details
  

Write down the task and circle the piece that slows you down every time. That step becomes your starting point.

Step 2: Understand Why That Step Feels Heavy

A slow step usually has one of a few causes. Understanding the cause helps you choose the right fix.

Common reasons a step is slow:

• It requires too much manual work.

• It involves gathering information from several places.

• It demands a fresh idea or fresh wording each time.

• It is unclear, repetitive, or unstructured.

• It depends on information you do not have immediately available.
  

When you recognize why the step drags, the path toward simplifying it becomes clearer.

Step 3: Create a Lighter Way to Complete That Step

Now that you know what makes the step difficult, you can replace it with something simpler and more reliable. The goal is not to redesign your entire workflow — only to remove the friction from the part that slows everything down.

Below are practical ways you can do that today:

Use a Template for Repeated Work

If you type similar messages, summaries, or explanations often, create a reusable starting point. This saves time and removes the pressure of starting from zero.

Let AI Produce the First Draft

If the step involves writing or organizing information, give the basics to your AI tool and let it produce the first version. You can shape it afterward, which is far easier than creating from scratch.

Gather Information in One Place

If you lose time collecting details from multiple apps or notes, create a single location where related information always goes. This alone can save minutes every day and hours over a month.

Use Simple Automation for Repetitive Actions

If the step involves moving information, updating a status, or copying data, look for a small automation that completes the action for you.

Reduce the Number of Decisions

If the step requires too much thinking, turn it into a short sequence:

1. Open the template.

2. Insert the details.

3. Send or save.
   

A predictable path keeps you moving instead of pausing.

Step 4: Test the New Version Today

Once you have created a simpler version of the slow step, test it immediately. Do not wait for the perfect moment or a larger project. Run the new process during your next task.

A helpful way to begin is with a short instruction to your AI tool:

“This step in my workflow slows me down: [describe].
Give me a clearer, faster way to handle it each time I do it.”

Test the suggestion.
Adjust it if needed.
Save anything that works well.

Small improvements repeated over time create major gains in speed and clarity.

Why This Approach Works

Fixing one slow step has a multiplying effect. When the heaviest part of a workflow becomes easy, everything that comes before and after it becomes easier as well. You gain:

• More consistent progress

• Better focus

• Shorter task times

• Fewer dropped details

• A clearer sense of control over your day
  

This is the same method I use with clients who want measurable improvements without major disruption. Most workflows do not need to be rebuilt. They only need the slowest piece replaced with a lighter, more repeatable version.

Try This Today

Choose one task you complete several times per week.
Identify the step that slows you down.
Create a lighter version of that step.
Test it once today.

This small change can unlock hours over the next month.

If you want help identifying your slow step, reply to this email and tell me which part of your day feels the heaviest. I’m happy to help you choose the right place to start.

Thinking about AI implementation?

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The gap between knowing what to do and actually doing it? That's where most businesses get trapped.

If you're ready to close that gap for yourself or your team, email me at [email protected].

Let's talk about what's possible for your business.

Thanks for reading,

Andrew Keener
Founder of Keen Alliance & Your Guide at The Logical Box